What is a Cover Letter – and it’s Importance?
So what is a cover letter? A cover letter can be seen as just as important as the resume. Although the truth is it is more important than your resume. You should always provide an employer with your cover letter as well as resume or CV. The cover letter is your introduction to the prospective employer.
The cover letter is basically your chance to ask for an interview. Once the employer has read the resume, they will then decide if they want to read the resume, to find out more about you. When the employer has assesed the cover an resume, they will then call you for that all important interview.
You will find more information about how to write a cover letter below. You will find the different types of cover letter formats and templatees below:
How to Write a Good Cover Letter
Here’s how to start a good cover letter, and the best way to write a cover letter for a job.
How long should a cover letter be?
You may be asking how much you should write in your cover letters. Generally the opinion is that it should be one page long and divided into a number of different paragraphs, normally three to four.
How to write a cover letter for a job?
Here’s what to include in a cover letter:
Paragraph one should tell the employer why you’re writing to them and how you heard about the position. Remember to be specific about the job you’re applying for. You should include information that will grab attention, but keep it professional.
The second paragraph is where you will be giving an explanation about your qualifications and then highlight your specific skills giving examples of your experience. You should match them with what the employer is looking for.
The third paragraph should be used to bring all your information to a close. Here you should thank the reader for considering your application. It’s also where you request an opportunity to meet or discuss further. This a good place to provide your contact information, phone number, email. This gives the employer an easy way to make contact.
If you want to be even more proactive you can tell the employer that you will contact them within a few days to talk – should make sure to follow up. This is how to end a cover letter.
The Cover Letter Format
It’s all good and well writing paragraphs for you cover letter, but you also have to know how to format a cover letter.
It’s important that you include attention grabbing, and professional, information. But this also needs to be presented in the most palatable way. Here is an example of how that should be done:
1. At the top left hand corner of letter, this is where you write your contact details and date.
2150 Gotjob way
New York, NY 55555
February 22, 2020
*Now write the contact details of prospective employer underneath to the left also.
Mr. John Doe
5854 Tampa Road
New York, NY 55555
Dear Mr. Doe
First opening paragraph – Your opening should get the readers attention. It needs to make it completely clear what job you are applying for also. You can use it for one of the following reasons:
- Summarize the opening
- Name the opening
- Request an opening
- Question the availability of an opening
In the Second paragraph – You need to be providing descriptive information. It should give the interview a very good reason to invite you in for an interview. You can use a variety of the following:
- Work experience
- Ability to work with others and/or alone
- Interest in your field
- Interest in the company
- Responsibilities in previous positions
In the closing paragraph – This paragraph aims to get your perspective employer to take action!
As explained previously you can also take the initiative and mention a time that is good for you to see the employer for an interview. Don’t forget to present all your contact information, including your, phone number, email and fax number.
When closing you should say:
Enclosure (this will be your resume)
You always begin the cover letter by putting your full name, address, telephone number and email address, if you have one, in the top left hand corner of the cover letter.
You then do the same again but, with the details of the employer that you want to contact for the job. When addressing your cover letter to the prospect, you need to always use full name, address, etc., and do not abbreviate anything.
It’s also best to address your letter to the person who is in charge of hiring, if you have it.
You then sign your letter by hand.
Some Key Phrases You Can Use In Your Cover Letter
You can use these phrase below to help you when putting your cover letter together, enjoy!
- I am writing to you in response to your advertisement in the Washington Post, dated May 13th, 2004.
- As you can see from my enclosed resume, my experience and accomplishments match this position’s requirements.
- I would like to point out……(add text that is most relevant to the position.)
- During my 5 yrs. with Amsted and Querns, I initiated extensive improvements that resulted in garnering 30 more clients for the period ending….
- I would appreciate the opportunity…. to meet with you to discuss my qualifications for your position, OR,…to speak with you in person.
- Please accept this letter as an expression of my interest in the position of…
- A copy of my resume has been enclosed for your review.
- I believe that my skill-set matches perfectly with your requirements.
- I possess the right combination of nursing skills to be an asset to your organization.
- I would welcome the opportunity to meet with you to discuss my potential contributions to your company.
- I look forward….to hearing back from you….OR…..to your reply.
A Cover Letter Template Example
If you want to get going with your cover letter using good cover letter templates, is a sumple way to start. All you have to do is fill in the blanks. An example of a cover letter is a great way to start creating your cover. You can also use software to create an example of cover letter designs. Here’s a top resource you can check out here.
To get started you can use our free cover letter template pdf’s. These are some of the best cover letter examples we’ve compiled.
Below is how to address a cover letter as well as how to write it. Explained above but here it’s in a template format, so you can insert your information and chop and change things.
Your full name
Your full mailing address
Your City, state, and zip
Your Telephone number(s)
Your Email address
Your addressee’s full name
Their professional title
The Organization name
Their mailing address
Their City, state and zip
Dear Mr. (full name here) or Ms. (full name here)
Start the opening paragraph in a way that is grabs attention. The statement needs to establish you to te reader. You then have to briefly explain what position that you are applying for.
The second paragraph needs to be targeted and relevant to the job position you want to apply for. Here you can give one or two (brief) paragraphs that make it clear why you should be the person to get the job. Make sure that you DON’T just summarize your resume!
This final paragraph is a big part of your success! It’s here you initiate action! This is done by explaining what action you will take, for instance: Telling the employer that you will call them at a specific time, to arrange am interview. If you’re not being so forward, you can end with: Something like, I look forward to your response.
Remember, though, If you leave the calling in the hands of the employer. You should still say, Please contact me to set up a good time for an interview and dont forget to leave contact information to make this an easy process.
You should always finish your letter with:
Sincerely yours, or Yours truly, or similar
You tnen sign the letter by hand
Your name (typewritten)
Enclosure (you can type in “resume” after Enclosure, or leave blank)
*To get our free ebook resume and cover letter templates click here
Fax Cover Letter Writing Tips
The fax cover letter is not often talked about but it is certainly worth mentioning. It’s a known fact that a company will percieve a fax that has a cover letter as more important than one that doesn’t.
Just like a cover letter sent or handed to an employer, when it’s faxed it serves the same purpose. Which is to sell your services to the company in question. A fax cover letter follows the same rules as above except some slight variation on layout.
You can see a layout below:
FAX COVER SHEET
10-Year Engineer (add a quick-glance career description, like this one, if you wish)
It’s important that you make the TO: clear – so that your documents got to the right department. You don’t want your personal information floating around an office.
Now you see the importance of a cover letter it’s time to get yours together.
Cheat Sheet – 10 Cover Letter Tips
The information above will put you in a good position if carried out correctly. Here are quick reference 10 cover letter tips that you can use when writing your coverletter.
- If you have the details adress your cover letter to an individual
- You should grab the readers attention with an appealing first paragraph
- Highlight three to four of your key accomplishments/skills/experience
- Relate your qualifications to the job requirements
- Whenever you have the opportunity relate yourself to the company
- Never put any negative information in your cover letter or resume
- End the by asking for an interview
- Tell the employer that you will follow up and make sure that you do.
- The cover letter should be one page or less. If it’s being emailed, it should be even shorter
- Your cover letter shouldn’t have any mistakes, including typos, misspellings, and grammatical errors